Sample Section Support Letter: Difference between revisions
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===Sample letter 1 (for when the Section will be paying for the plaque and the ceremony) === | |||
Section letterhead | Section letterhead | ||
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The IEEE ____________ Section agrees to sponsor the Milestone proposal above. Sponsorship has three aspects: 1) Payment for the cost of the plaque(s), 2) Arranging the dedication ceremony, and 3) agreeing to monitor the plaque(s) and to let IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, etc. Number 3 must be done by the IEEE Section(s) in which the plaque(s) is located, however any IEEE Organizational Unit can pay for the plaque(s), and the dedication ceremony may be planned either by any IEEE entity, or by the site owner (e.g. a corporate, academic, or government organization) or combination of the IEEE entity and site owner. | The IEEE ____________ Section agrees to sponsor the Milestone proposal above. Sponsorship has three aspects: 1) Payment for the cost of the plaque(s), 2) Arranging the dedication ceremony, and 3) agreeing to monitor the plaque(s) and to let IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, etc. Number 3 must be done by the IEEE Section(s) in which the plaque(s) is located, however any IEEE Organizational Unit can pay for the plaque(s), and the dedication ceremony may be planned either by any IEEE entity, or by the site owner (e.g. a corporate, academic, or government organization) or combination of the IEEE entity and site owner. | ||
The IEEE ________ Section accepts the responsibility of | The IEEE ________ Section accepts the responsibility of monitoring the plaque, and of letting IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, or some other reason. The plaque(s) will remain the property of the IEEE Section. | ||
The IEEE ________________ Section accepts the financial responsibility of paying for the plaque(s) _____ Yes _____No | The IEEE ________________ Section accepts the financial responsibility of paying for the plaque(s) _____ Yes _____No | ||
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(if "No", the ceremony will be planned by: _____________________________________ | (if "No", the ceremony will be planned by: _____________________________________ | ||
Sincerely, | |||
Name of Section Chair | |||
===Sample letter 2 (for when the Section will not be paying for the plaque and the ceremony) === | |||
Section letterhead | |||
Date: | |||
Subject: IEEE Milestone proposal docket number XXXX-XX Title of Milestone: _____________________________ | |||
Dear _____________ | |||
The IEEE ________ Section accepts the responsibility of monitoring the plaque, and of letting IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, or some other reason. The plaque(s) will remain the property of the IEEE Section. | |||
The plaque(s) will be paid for by the _____________________________________________ (must be an IEEE organizational unit; the History Center cannot invoice non-IEEE organizations). | |||
The dedication ceremony will be arranged by _______________________________________________ | |||
Sincerely, | Sincerely, |
Revision as of 13:07, 25 April 2016
Sample letter 1 (for when the Section will be paying for the plaque and the ceremony)
Section letterhead
Date:
Subject: IEEE Milestone proposal docket number XXXX-XX Title of Milestone: _____________________________
Dear _____________
The IEEE ____________ Section agrees to sponsor the Milestone proposal above. Sponsorship has three aspects: 1) Payment for the cost of the plaque(s), 2) Arranging the dedication ceremony, and 3) agreeing to monitor the plaque(s) and to let IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, etc. Number 3 must be done by the IEEE Section(s) in which the plaque(s) is located, however any IEEE Organizational Unit can pay for the plaque(s), and the dedication ceremony may be planned either by any IEEE entity, or by the site owner (e.g. a corporate, academic, or government organization) or combination of the IEEE entity and site owner.
The IEEE ________ Section accepts the responsibility of monitoring the plaque, and of letting IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, or some other reason. The plaque(s) will remain the property of the IEEE Section.
The IEEE ________________ Section accepts the financial responsibility of paying for the plaque(s) _____ Yes _____No (if "No", the plaque(s) will be paid for the following IEEE organizational unit: _____________________________________ )
The IEEE ________________ Section accepts the responsibility for arranging the Milestone dedication ceremony _____ Yes _____No (if "No", the ceremony will be planned by: _____________________________________
Sincerely,
Name of Section Chair
Sample letter 2 (for when the Section will not be paying for the plaque and the ceremony)
Section letterhead
Date:
Subject: IEEE Milestone proposal docket number XXXX-XX Title of Milestone: _____________________________
Dear _____________
The IEEE ________ Section accepts the responsibility of monitoring the plaque, and of letting IEEE History Center staff know in case the plaque(s) need(s) to be moved, is no longer secure, or some other reason. The plaque(s) will remain the property of the IEEE Section.
The plaque(s) will be paid for by the _____________________________________________ (must be an IEEE organizational unit; the History Center cannot invoice non-IEEE organizations).
The dedication ceremony will be arranged by _______________________________________________
Sincerely,
Name of Section Chair
Back to Milestone Guidelines. For information on plaque costs and ceremony planning, see especially sections 5 through 7 of the Guidelines.